Learn about the power behind Workiro's pause feature
Pausing tasks effectively in Workiro allows you to:
- Focus on a shorter, more achievable and immediate task list;
- Better plan your time and the tasks ahead;
- Manage expectations of others;
- Be reminded when you've chosen to do the task;
You can pause any task assigned to you - no matter who created it.
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In this guide
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Three ways to pause a task.
1. Via the task's status indicator
Simply click the status on any task assigned to you. Pause until tomorrow, next week, or you can select a specific time and date.
2. Use the 'Pause' button
This is visible after you have opened the task to display it's details.
3. Select the 'Pause' option
This is available from the menu once you've opened the task.
Choosing a custom date
Using the date and time picker choose when you would like the task to be automatically resumed.
What others see
Pause is a shared status so other participants involved on a task will be able to see if and when tasks have been paused.
To improve communication and help manage other participants' expectations, the person pausing should ideally comment when pausing with a quick update as to why they may be pausing or to confirm acknowledgement of the task.
At your chosen date and time, the task will automatically resume into your active to-do list (added to the bottom, which you can then reorder as you wish) and Workiro will remind you of this via email notification and in your Catch-up area.
Once resumed, you can then choose whether to:
a) action and complete the task as originally planned;
b) add an update (comment);
c) re-pause the task if you're still not able to action it.
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Power User Tips:
- Your active task list should ideally be focused on things you want to do today. Anything beyond today should be paused into the future so you can more effectively organise, prioritise and plan.
- Whilst task templates can effectively be used to create repetitive/similar tasks, you may also try pausing a task that reoccurs, rather than marking it as 'complete'. In this way you can maintain all the history and comments around the same task in one thread!
- It's worth considering that with the exception of the above, pausing tasks repeatedly can indicate they are genuinely lower priority than other tasks in your list for that day. Perhaps the task should be paused until a more realistic date/time or split into smaller tasks?
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Using Workiro's powerful pause feature stops you from forgetting about a task, keeping you accountable and on top of things, so nothing slips through the cracks!
Read on to learn about
Scheduling automatically recurring tasks